Daily Close Out (GUI)
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Deposits are to be made at the bank's after hour deposit box immediately following shift.
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**Contact the office if a deposit key is needed from the bank.**


1. **Cash Drawer**\ : Count the cash drawer, all checks received (payment on contract or on account).  Deduct beginning till balance for your total bank deposit.  You will enter your entire deposit amount in step 6.
2. Run the **R-5-5 Cash Drawer Totals File Report**. Your credit card totals will be on page 3. You will need this number for your **Bank Deposits File**

.. image:: images/r55GuiClose.png

3. **Receiving Customer Payments**\ : Apply customer payments on account in **order entry using the “F” function.  (2,F).**  Enter Customer number; hit Toggle to update payment method and amount being paid.  Enter each check when received during the day.

.. note:: Customer payments print to printer number 154.

4. **Miscellaneous Deposit** From main menu **(2,M)** Enter the amount, who the deposit is from and any description that you may want to note,  the reference # or check #, reason for deposit, and payment method.

.. note:: :ref:`See Figure 1<figure1>`

5. **Pay Out** From the main menu **(2,O)**. Enter the amount, reason, G/L expense code (click on list for options), and contract number (if applicable).

.. note:: **DO NOT ENTER A VENDOR, LEAVE IT BLANK.**  :ref:`See Figure 1<figure1>`

6. **Updating the Bank Deposits File, S-1-3.** Please note you can only use the Add function once a day. If you balance out during the day, you will need to use the change function to update the that day's bank deposit file. Put in the the total amount being deposited in the Cash Box (this includes any checks), leave total amount of checks being deposited as zero, put in the total amount of credit cards from your R-5-5 report. **Hit F1 to save** :ref:`See Figure 2<figure2>`
#. Run the Cash Drawer Report again, **(R-5-5)**.
#. On page 2, if the Cash Over of (Short) = 0.00, continue with step 9, If not see step 8 and 13.
#. If the Cash Over or (Short) does not equal 0, compare the checks and credit card totals on page 3 with the Bank Deposit amounts on page 2. Look for any differences. Look for any amounts in the *Other Stores Payments or Other Store Refunds*. If there are are totals in these, another store has done a transaction in your store. run a credit memo report **(R,5,7)** and a transaction register **(R,5,6)** to find employee initials or billing in question. The other store should be off the opposite amount that you are. 
#. If Total Sales do not equal Total Revenue, run **Reset Daily Totals, (S,6,3)**.
#. Check the Daily Store Totals again. If the Total Sales equal the Total Revenue, your daily close out is complete.
#. If it does not balance, **Run Verify Contract Balance, (S,6,8)** and inform Jeremy of the situation.
#. **Balancing** You must balance. If you have followed all the steps above and you still do not balance on your **(R,5,5)** report, this amount needs to be recorded as an over/short. If "over", record in Misc Deposits. If "short", record a Paid Out. Please note the reason for your discrepancy and then selet the G/L Expense code for Over/Short.  *See Figure 1*

.. _figure1:

Figure 1
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.. image:: images/figure1.png

Figure 2
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.. _figure2:

.. image:: images/figure2.png