Centralized Procurement

Centralized purchasing procedures are utilized at Chet’s Rent-All Equipment stores. No individual member of the staff may place an order to any vendor for supplies, equipment or services (verbally or otherwise) without prior approval of the purchasing department. This restriction is not intended to prohibit preliminary discussions with potential vendors to arrive at satisfactory delivery dates, quality and quantity aspects or estimated costs. In fact, we encourage this. However, no commitment or firm order can be placed without prior approval. At Chet’s Rent-All, all company purchasing actions are processed by the Purchasing Department. Since centralized purchasing is practiced here, any action which encumbers or commits the Company’s funds for any supplies, materials, goods, or services requires the processing and issuance of a purchase order by the Purchasing Department as explained within the purchasing manual. This purchasing manual provides Chet’s employees with a description of the Company’s purchasing policies and procedures. Not only is the manual a reference guide to help employees determine the proper action in different procurement situations, but also an instructional guide for preparing various purchasing documents.

Use Of Manual

When questions arise concerning some phase of purchasing, reference this purchasing manual for the answer. The Table of Contents located at the beginning of the manual should be helpful in locating specific topics or procedures. If the desired information is not found in the manual, call the Purchasing Department at ext. 727 for assistance.

Misson

The mission of the Purchasing Department at Chet’s Rent-All is to obtain all goods and services necessary in a cost effective and efficient manner. The Purchasing Department strives to provide value added service to the staff in support of the company’s mission. The Purchasing Department maintains a commitment to excellence through professional ethics and practices, abiding by the Purchasing Policies and Procedures while aiming to develop and implement operational procedures that provide the highest level of service.

Requisition Process (Portal)

The on-line requisition form begins the process for ordering items from a vendor. A complete and properly executed on-line requisition is required before a purchase order can be issued. Although the requisitioner will recommend a source of supply (vendor), the selection of a vendor is the responsibility of the Purchasing Department (i.e. supplier contract, alternate vendor, lesser cost, etc.). In addition, the Purchasing Department has the fiducial responsibility to order from the most economical source offering the quality, delivery and service required by the Company.

If the vendor you are proposing is not on our list of vendors, please email vendor information – name, business address, billing address if different, phone, fax, contact name & email – to the Purchasing Department for the vendor to be established: swilcox@chetsrentall.com The purchasing procedures 4.1 to 4.5 on the following pages must be adhered to before an on-line requisition is executed.