Manal Operations¶

Beginning of the day¶

Count the cash drawer.
Be sure to record your counts.

Manual Contracts¶

Fill out the manual contract. Make sure that the manual contract has a contract number in the lower left hand corner.
Make a color copy of the drivers license.
Make a copy of the customers vehicle registration.
Itemize the contract with cost.
Subtotal the contract.
Figure out the damage waiver, 13%, cross out the reference to 6% on the contract.
Charge sales tax on the subtotal plus damage waiver.
Put the grand total on the contract.
Put the deposit amount on the contract.
Be sure to give the customer a business card with our phone number on it.

Paytrace Requirements¶

You can process payments, deposits and refunds on the Paytrace website. http://www.paytrace.com/login.pay

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Click on Key Card

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Transaction type is Sale
The following fields are mandatory:
- Amount
- Credit Card Number
- Expiration Date
- CSC
- Invoice number ( this is off of the manual contract )
- Billing address
- Billing zip code

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Click Process

Warning

To prevent duplicates, do not click this button more than once or refresh the browser.

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Refunds in paytrace¶

This process hasn’t been completed yet. Please contact the office for assistance.

End Of The Day¶

Total up the number of contracts written.
Total up the amount of revenue on the closed contracts.
Count the cash drawer. Deposit anything over the beginning balance to the bank.
Log into Paytrace to get the batch total for the day
Email these totals to the office at the end of the night office@chetsrentall.com